Every tool your team needs, none of the bloat
ShiftFlow covers the whole loop — build the schedule, handle the changes, keep everyone informed. Watch each piece work below.
Set the rules once. Publish every week in minutes.
Tell ShiftFlow which positions you need, when, and how many people. Our scheduler fills every slot fairly — respecting availability, time off, and weekly hour caps for every employee.
- Shift requirements by day, position, and headcount
- Fairness-first optimizer balances hours across the roster
- Conflict-free: never schedules over availability or time off
- Draft first — review and adjust before you publish
Coverage problems solve themselves
When someone can’t make a shift, they offer it in the app. Teammates pick it up instantly. You stay in control with optional one-tap manager approval.
- Employees offer and claim shifts from their phone
- Optional manager approval on every swap
- Restrict swaps to matching positions if you want
- The schedule updates itself the moment a swap completes
One app for the schedule and the conversation
Direct messages and group chats live next to the schedule — so "did you see the schedule?" is never a question again.
- Real-time direct and group messaging
- Start a chat with any manager in one tap
- Conversations sorted by most recent activity
- Notification preferences per employee
Employees own their availability
Staff mark the hours they can’t work right in the app. The scheduler treats those blocks as hard rules, so you never accidentally schedule a conflict.
- Weekly recurring unavailability by day and time
- Time-off requests with manager visibility
- Availability feeds straight into schedule generation
- Employees update it themselves — no more sticky notes
Updates the whole team actually sees
Broadcast announcements pin to the top of every employee’s schedule until dismissed — so important updates never get buried.
- Pinned above the schedule until acknowledged
- Dismissible banners confirm your message landed
- Perfect for holiday hours, closures, and policy changes
- No phone numbers or group texts required